WELCOME TO THE EXHIBITOR MANUAL FOR ARTIFICIAL INTELLIGENCE IN EDUCATION CONFERENCE, QUEENSLAND
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact the Event Delivery Manager Alisha Culverson
T: 02 9080 4364
Please ensure you read each section within this manual to ensure you meet the required deadlines.
We look forward to working with you in making this a successful event!
DEADLINES
Thursday, 18 September 2025
- Logo & Profile – Please send your EPS/AI logo and PDF brochure to [email protected]
- Pass Registration – See the Pass Registration section below for further information.
- Public Liability Insurance – Please send to [email protected].
Exhibitors are required to provide evidence of their Company Public Liability Insurance (min. AUD $10 million Public). It is the exhibitor’s responsibility for ensuring that all equipment/materials brought onsite are covered by their own insurance - Onsite Contact Details – Please send your main onsite contact details to [email protected].
EXHIBITION HALL SETUP & BREAKDOWN
The exhibition will be open throughout the 1-day conference. For the full agenda and networking break times, please Click Here.
SET UP
Thursday 9 October 2025
7:00am – 8:00am
Please note an Informa staff member will be there during these times.
EXHIBITION OPENING TIMES
Thursday 9 October 2025
9am – 3:30pm
*** This may be subject to change. You will be sent final confirmed timings closer to the event.
BREAKDOWN
Thursday 9 October 2025
(lunch)
All exhibitors will need to be completely packed up and out of the exhibitions space by 4pm on 9th October.
VENUE & STAND
VENUE
Stamford Plaza Brisbane
Cnr Edward & Margaret Streets
Brisbane, QLD, 4000
Exhibition Room: Ballroom Foyer
Conference Room: Grand Ballroom
Accommodation is not included in your package. All attendees are required to book their own accommodation individually.
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the venue directly.
YOUR STAND
ARTIFICIAL INTELLIGENCE IN EDUCATION CONFERENCE, QUEENSLAND will be set up with tabletop exhibition stands for 2025. Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your allocated space.
The following are provided for all stands free of charge:
1 x Trestle Table
2 x Chairs
1x Power Supply
All adapters and extension cables must be provided by the exhibitor. Informa/ Crowne Plaza Adelaide will not be able to provide these on site.
All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in and understand that if their items are not tagged and tested then penalties from the venue may apply.
DELIVERES & LOADING DOCK
It is your responsibility to book your courier for both delivery AND collection.
Materials can be sent to the venue no earlier than Monday, 6 October 2025
Please use the delivery label for ALL items being delivered. It is important you use the attached label as it is clearly marked with details for the event. If you choose to use your own label, items may be lost in the receiving dock at the venue.
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All goods must be covered by proper customs documents – please mention it is a temporary exportation to avoid paying more taxes than expected. The venue will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of Friday, 10th October. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of. Please use the return label and print enough to apply one per item.
LOADING DOCK ADDRESS
Stamford Plaza Hotel
Brisbane 39 Edward St
Brisbane City QLD 4000
PASS REGISTRATION
Deadline to submit all passes – Thursday, 18 September 2025
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Gemma Reynolds ([email protected])
Delegate passes are for the conference with access to the exhibition hall and conference sessions. Exhibitor passes are for the exhibition hall.
Alisha Culverson will be in touch with the registration form.
Please click here to review Informa Connects events attendance code of conduct.
EXHIBITING SUSTAINABLY
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five-year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our events.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably – https://www.informa.com.au/exhibitor-sustainability-initiatives/
For more information on Better Stands please click here: https://betterstands.info/
SPAM WARNING
List broking companies sometimes email exhibitors claiming to have attendee data. This is false and we advise you to delete this as it is spam.
SUPPLIER CALLS & EMAILS:
Our official suppliers are detailed within this exhibitor manual. These suppliers may contact you directly to confirm your requirements for this event. You may experience other contractors pitching you for your business and advising you they are the preferred contractor, however, unless the company is included in the service providers list, then they are providing false information.