WELCOME TO THE EXHIBITOR MANUAL FOR RAIL TURNOUTS CONFERENCE 2022
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact the Senior Event Coordinator Francesca Dalan
E: firstname.lastname@example.org T: 02 9080 4343
Please ensure you read each section within this manual to ensure you meet the required deadlines.
We look forward to working with you in making this a successful event!
- Pass registration – Tuesday, 15 March 2022 (registration form will be sent to you directly.)
- Public Liability Insurance – Tuesday, 15 March 2022
- Logo and Profile – Tuesday, 15 March 2022
Please send details to email@example.com
YOUR LOGO & PROFILE
If you have not already sent us your logo and company profile, please provide the following:
- EPS company logo – ASAP
Please submit your company profile to firstname.lastname@example.org by return.
Informa will be in contact directly to organise the Delegate/Exhibitor registrations which were included in your contract.
If you wish to order additional exhibitor or delegate passes, please contact Francesca Dalan directly.
The Ritz-Carlton, Perth
1 Barrack St, Perth, WA, 6000
Ph: 08 6559 6888
Exhibition Room: Foyer
Conference Room: Ballroom
Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your space.
The following is provided for all stands free of charge:
- 1 x trestle table (1.8m X 0.76m)
- 2 x chairs
- 1 x power supply
All adapters and extension cables must be provided by the exhibitor. Informa/ The Ritz-Carlton, Perth will not be able to provide these on site.
All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in.
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the venue directly: Diana Stancu, E: Diana.email@example.com, P: 08 6559 6888
PUBLIC LIABILITY INSURANCE
Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have Public Liability Insurance** to cover your attendance at the event. Please send this through to us by Tuesday, 15 March 2022.
**It is an Informa Group policy that all exhibitors provide their own Public Liability Insurance for a minimum of AUD $10 million, valid for the event duration. If an exhibitor is unable to provide their own, they can purchase temporary cover under Informa Australia for the duration of the event, at a cost of AUD $200 + GST.
EXHIBITION SET UP & BREAKDOWN TIMES
Exhibition Bump In
From 7:00am – 8:00am on Tuesday 5 April 2022
Exhibition Bump Out
After Networking Drinks (approx. 5:30pm) on Tuesday 5 April 2022
*Please note that these times may change, you will be informed closer to the event if this is the case.
All exhibitors will need to be completely packed up and out of the exhibitions space by 6pm on Tuesday, 5 April 2022.
VENUE & DELIVERIES
It is your responsibility to book your courier for both delivery AND collection.
Materials can be sent to the venue no earlier than Thursday, 31 March 2022
Please use the delivery label for ALL items being delivered. It is important you use the attached label as it is clearly marked with details for the event. If you choose to use your own label, items may be lost in the receiving dock at the venue.
All goods must be covered by proper customs documents – please mention it is a temporary exportation to avoid paying more taxes than expected. The venue will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of Wednesday, 6 April 2022. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of. Please use the return label and print enough to apply one per item.
LOADING DOCK ADDRESS AND DETAILS
Loading Dock Hours: 7am – 3.00pm Monday to Friday Contact: 0421188446
After hours: Before 7am and after 3pm Monday to Friday & Saturday and Sunday Contact Manager on Duty: 0478848795
Max.Truck Size: (H) 4m x (L) 10m
Service Lift: 2300mm x 1270mm x 2400mm- 2000kg
Loading Bay: Basement 3 (entrance via Barrack Square)
Upon arrival, please sign in with your particulars and take a photo at our self-register. Your sticker needs to be on display at all times when in the hotel. Press the button for assistance if doors are locked.
It is important to note that you are required to drive around the Bell Tower to access the loading bay driveway, this is located in the centre of The Ritz-Carlton Residences building (south building nearest the river). Enter through the larger shutter doors on the right to access the loading bay – please call the hotel on 6559 6888 at the top of the ramp to have the service experience team open the shutter doors for you (you may not have reception/service at the bottom of the ramp).
ADDITIONAL SPONSORED ITEMS
If you are sponsoring any additional items such as bags, lanyards, or any other items, Francesca Dalan will be in contact with you directly.
To arrange accommodation please go to our website – click here
We encourage you to book early to avoid disappointment.
Informa does not have a third-party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa.
Full vaccination against Covid-19 is required for all in-person attendees.
To ensure the maximum safety of our audiences, Informa requires all in-person participants (speakers, delegates, partners, sponsors, exhibitors, suppliers) to have received two (2) doses of a Covid-19 vaccine to gain access to the physical event. For those unvaccinated or partially vaccinated, we encourage you to participate in the event virtually.
This is an important measure to keep our community members safe who have not yet been able to get vaccinated or who are unable to get vaccinated. We hope it will also help infuse confidence and alleviate concerns that some may still have about attending an event in person.
To review Informa’s Health & Safety visit our website here.
SPAM WARNING: List broking companies sometimes email exhibitors claiming to have attendee data. This is false and we advise you to delete this as it is spam.
SUPPLIER CALLS & EMAILS: Our official suppliers are detailed within this exhibitor manual. These suppliers may contact you directly to confirm your requirements for this event. You may experience other contractors pitching you for your busines and advising you they are the preferred contractor, however, unless the company is included in the service providers list, then they are providing false information.