WELCOME TO THE EXHIBITOR MANUAL FOR RAIL TURNOUTS 2026
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact the Event Delivery Manager Summer Lang
T: 02 9080 4339
Please ensure you read each section within this manual to ensure you meet the required deadlines.
We look forward to working with you in making this a successful event!
DEADLINES
Wednesday, 25 March 2026
- Logo & Profile – Please send your EPS/AI logo and PDF brochure to [email protected]
- Pass Registration – See the Pass Registration section below for further information.
- Public Liability Insurance – Please send to [email protected]
Exhibitors are required to provide evidence of their Company Public Liability Insurance (min. AUD $10 million Public). It is the exhibitor’s responsibility for ensuring that all equipment/materials brought onsite are covered by their own insurance. - ConnectMe Listing – Please fill in this link to complete your ConnectMe (networking tool) profile.
- Onsite Contact Details – Please send your main onsite contact details to [email protected]
EXHIBITION HALL SETUP & BREAKDOWN
The exhibition will be open throughout the 1-day conference. For the current agenda and networking break times, please refer to the website.
SET UP
Tuesday 21 April 2026:
7:00am – 8:15am
Please note an Informa staff member will be there during these times.
EXHIBITION OPENING TIMES
Tuesday 21 April 2026:
8:00am – 5:30pm
*** This may be subject to change. You will be sent final confirmed timings closer to the event.
BREAKDOWN
Tuesday 21 April 2026:
Before 5.00pm or after 7.00pm (before commencement OR at close of Networking Drinks)
all exhibitors will need to completely pack up and out of the exhibitions space by 8:30pm
For those companies exhibiting at Heavy Haul Rail – you will be able to move your gear to your HHR booth in the adjacent room.
VENUE & STAND
VENUE
Crown Perth
Great Eastern Highway, Burswood, WA, 6100
Exhibition Room: Grand Ballroom 2
Conference Room: Grand Ballroom 1
Venue Contact
For general enquiries regarding your stand bump in/out,
Please contact:
MARILDA SILVA
Event Manager
Events & Conferences
E: [email protected]
(Please cc. [email protected])
P: (08) 9362 8691
It is recommended you check your items have arrived at the venue once you receive courier completion to ensure a smooth bump in process.
For TV hire at your stand,
Please contact:
Maritsa Rosig
Encore Event Technologies
E: [email protected]
(Please cc. [email protected])
P: (08) 9362 7948
Complimentary wireless internet will be provided for all exhibitors.
Accommodation is not included in your package. All attendees are required to book their own accommodation individually.
Click the links below to book (special venue accommodation rate)
Crown Towers Perth
Crown Metropol Perth
Crown Promenade
To view the Emergency Procedures for Crown Perth please click here.
YOUR STAND
Rail Turnouts 2026 will be set up with tabletop exhibition stands. Exhibitors must not exceed their allocated space.
Please be sure to check that your stand will fit within your allocated space.
The following are provided for all stands free of charge:
1 x Trestle Table
2 x Chairs
1x Power Supply
All adapters and extension cables must be provided by the exhibitor. Informa/ Crown Perth will not be able to provide these on site.
All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in and understand that if their items are not tagged and tested then penalties from the venue may apply.
DELIVERIES & LOADING DOCK
It is your responsibility to book your courier for both delivery AND collection.
Materials can be sent to the venue no earlier than Friday, 17 April 2026
Please use the delivery label for ALL items being delivered. It is important you use the attached label as it is clearly marked with details for the event. If you choose to use your own label, items may be lost in the receiving dock at the venue.
All goods must be covered by proper customs documents – please mention it is a temporary exportation to avoid paying more taxes than expected. The venue will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of Monday, 26 April 2026. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of. Please use the return label and print enough to apply one per item.
LOADING DOCK ADDRESS
Crown Towers Perth Loading Dock.
C/o Crown Perth.
BURSWOOD WA 6100
Please access Crown Towers Loading Dock via the below map:
LOADING DOCK DETAILS
GOODS CAN BE DELIVERED & PICKED UP AT THE CROWN TOWERS LOADING DOCK BETWEEN
0730 – 1500 HOURS
MONDAY TO FRIDAY ONLY
*EXCLUDING PUBLIC HOLIDAYS
On arrival, please call 0427 530 654
*Items should only be delivered up to 2 working days prior to the event commencement.
*Crown Perth will not accept responsibility for the collection of goods (including consignment notes) and for any items delivered or left for collection outside the times advised above.
*Left over items not collected within 2 working days of the event, will be disposed.
PASS REGISTRATION
Deadline to submit all passes – Wednesday, 25 March 2026
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Summer Lang ([email protected])
Delegate passes are for the conference with access to the exhibition hall and conference sessions. Exhibitor passes are for the exhibition hall only.
Summer Lang will be in touch with the registration form.
Please click here to review Informa Connects events attendance code of conduct.
EXHIBITING SUSTAINABLY
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five-year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our events.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably – https://www.informa.com.au/exhibitor-sustainability-initiatives/
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition stands we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events.
Therefore, as part of event regulation we ask that exhibitors do not use disposable booths. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event.
**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled. Please send this document to any contractors you employ.
For more information on Better Stands please click here: https://betterstands.info/
SPAM WARNING
List broking companies sometimes email exhibitors claiming to have attendee data. This is false and we advise you to delete this as it is spam.
SUPPLIER CALLS & EMAILS:
Our official suppliers are detailed within this exhibitor manual. These suppliers may contact you directly to confirm your requirements for this event. You may experience other contractors pitching you for your business and advising you they are the preferred contractor, however, unless the company is included in the service providers list, then they are providing false information.