WELCOME TO THE EXHIBITOR MANUAL FOR NT RESOURCES WEEK
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact the Event Delivery Manager Alisha Culverson
T: 02 9080 4364
Please ensure you read each section within this manual and read the Important Deadlines Document to ensure you meet the required deadlines.
We look forward to working with you to make this a successful event!
DEADLINES
Monday, 19th August
- Logo & Profile – Please send your EPS/AI logo and PDF brochure to operations@informa.com.au
- Pass Registration – See the Pass Registration section below for further information.
- Exhibitor & Contractor Health, Safety & Security Declaration – Please Click Here to complete the declaration.
- Public Liability Insurance – Please Click Here to complete the acknowledgement.
- ConnectMe Listing – Please fill in this link to complete your ConnectMe (networking tool) profile.
- Onsite Contact Details – Please send your main onsite contact details to operations@informa.com.au
EXHIBITION HALL SETUP & BREAKDOWN
The exhibition will be open throughout the 2-day conference. For the full agenda and networking break times, please Click Here.
EXHIBITOR SET UP
Tuesday 17 September
3:00pm – 5:00pm
Please note an Informa staff member will be there during these times.
EXHIBITION OPENING TIMES
Wednesday 18th September
8:45am – 6:00pm
Thursday 19th September
9:00am – 3:15pm
*All adapters and extension cables must be provided by the exhibitor. Informa/ DCC will not be able to provide these on site.
EXHIBITOR BREAKDOWN
Thursday, 19 September
2:10pm – 4:00pm (after lunch)
All exhibitors will need to be completely packed up and out of the exhibitions space by 4:00pm on Thursday 19th.
CUSTOM STAND CONTRACTORS SET UP
* No Exhibitor access during this time.
Tuesday 17th September
11:00am – 5:00pm
Wednesday 18th September
7:00am – 2:00pm
CUSTOM STAND CONTRACTORS’
BREAKDOWN
* No Exhibitor access during this time.
Thursday 19th September
4:30pm – Midnight
VENUE INFORMATION & DEADLINES
CONTACT INFORMATION
Darwin Convention Centre
Stokes Hill Rd , Darwin , NT , 0800
Ph: 08 8923 9000
Exhibition Room: Hall 2 & 3
SEAOCC: Hall 1
Mining the Territory: Waterfront 2 & 3
NT Clean Energy & Decarbonization: Waterfront 1
Accommodation is not included in your package. All attendees are required to book their own accommodation individually.
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the venue directly: Ling Du E: ldu@darwinconvention.com.au P: 0418 780 396
To view the Emergency Procedures for Darwin Convention Centre please click here.
VENUE SERVICES – DUE MONDAY 19TH AUGUST
The Venues Event Planning Guide contains key details about the Darwin Convention Centre and the facilities and services available to Exhibitors, Event Planning Guide.
To order any venue services, download the forms; www.darwinconvention.com.au/downloads.html
For any venue enquiries or to order any venue services including Rigging / Stand Cleaning / Wi-Fi / Storage etc.;
Download the forms; www.darwinconvention.com.au/downloads.html
All completed forms to be returned direct to the DCC Exhibitor Services; ldu@darwinconvention.com.au
VENUE WIFI
The venue offers free Wi-Fi service providing limited internet access in the venue at a speed of 2mbps.
If you require a fixed line connection or upgraded Wi-Fi connection, please complete the Exhibition Services Form D Application for IT Services – Downloads | Darwin Convention Centre
VENUE INDUCTION – DUE MONDAY 19TH AUGUST
Nominate 1 person attending move in/out to complete on behalf of all exhibitors staff onsite, and they must have a copy of the certificate at hand. Click on Exhibitors & Contractors in the below link;
Complete the Induction:
https://www.darwinconvention.com.au/site-safety-induction.html
EXHIBITOR INFORMATION & DEADLINES
YOUR STAND
Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your space.
Fusion Exhibitions is the official stand builder for NT Resources Week
Requirements:
Please confirm your Fascia signage directly with our stand builder Monday 26th August. Our stand builder will be in touch with you to confirm any booth requirements you may have; however, you can contact them anytime via events@fusionexhibitions.com.au
* If fascia signage text is not confirmed with our official stand builder by the above deadline, our stand builder reserves the right to print fascia signage as per the company name on your contract with Informa, and any changes required after this deadline may incur costs.
All adapters and extension cables must be provided by the exhibitor. Informa/ Darwin Convention Centre will not be able to provide these on site.
All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in and understand that if their items are not tagged and tested then penalties from the venue may apply.
OFFICAL SERVICE PROVIDERS
Stand Builder / Custom Stands / AV / Furniture / Shelving / Flooring / Electrical
Sophie Walkington
+61 (0) 8 8947 1990
events@fusionexhibitions.com.au
Venue Enquiries / Rigging / Stand Cleaning / Wi-Fi / Forklift / Storage
Exhibitor Services | Event Planner
+61 (0) 8 8923 9018
ldu@darwinconvention.com.au
ACCOMODATION & TRAVEL
Attendees should arrange their own travel and accommodation. For your convenience, a link to our recommended accommodation provider HotelMap is included on our website; https://ntresourcesweek.com.au/accommodation-hotels/
** Informa is not responsible for travel or accommodation if the event does not proceed for any reason.
STAND DEADLINES – DUE MONDAY 19TH AUGUST
** Space Only Exhibitors **
All Custom Stand Designs must be submitted for approval by the organiser and venue.
NO services are included, and power access at your stand must be booked direct with Fusion, the official stand builder for the event.
NOTIFY ORGANISOR CONDITIONS
Exhibitors must notify Informa Operations at least 14 days prior to the event, if intending to do any of the items listed: www.informa.com.au/notify-exhibitions
FUSION EXHIBITION (STAND BUILDER) & HIRE SERVICES – DUE MONDAY 19TH AUGUST
– Confirm your Fascia Signage and Shell Scheme stand requirements ** Shell Scheme Exhibitors **
– See page 3 for information on Shell Scheme Booth inclusions.
– Order Power access at your stand ** Space Only Stands **
– Order any Furniture, shelving, flooring.
– Audio Visual
– Electrical & Lighting Services
– Signage
– Order forklifting of crates ** Space Only Stands **
– If you require labour assistance, building your stand.
– Possible upgrade or custom stands, email fusion directly to arrange a meeting.
Please order direct with Fusion through their online service centre; Fusion Service Centre link
SHELL SCHEME EXHIBITORS – FUSION EXHIBITIONS BOOTH PROVISIONS;
DELIVERES & LOADING DOCK
It is your responsibility to book your courier for both delivery AND collection.
Materials can be sent to the venue no earlier than Friday 13th September 2024
Please use the delivery label for ALL items being delivered. It is important you use the attached label as it is clearly marked with details for the event. If you choose to use your own label, items may be lost in the receiving dock at the venue.
All goods must be covered by proper customs documents – please mention it is a temporary exportation to avoid paying more taxes than expected. The venue will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of Friday, 20 September 2024. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of. Please use the return label and print enough to apply one per item.
LOADING DOCK DETAILS – DELIVERY
Darwin Convention Centre
Stokes Hill Road, Darwin NT 0800
Please note Loading Dock hours of Operation: MONDAY – FRIDAY 08:30 – 16:30
Deliveries can be sent to the Darwin Convention Centre no earlier than Friday 13th September.
Please contact the Darwin Convention Centre direct to ensure receipt of your goods:
DCC Exhibitor Services, T: +61 8 8923 9000, E: exhibitor@darwinconvention.com.au
Goods are to be collected within 24 hours after the conclusion of the event.
– all goods/property brought into the Darwin Convention Centre is done so at the sole risk of the exhibitor.
– Darwin Convention Centre will not be responsible for signing of freight nor held liable for loss or damage to goods.
– Darwin Convention Centre reserves the right to dispose of any remaining goods three (3) days after the conclusion of the event. Disposal of any remaining good may incur a removal charge.
LOADING DOCK DETAILS – COLLECTION
Darwin Convention Centre
Stokes Hill Road, Darwin NT 0800
If you intend to dispatch your goods via a courier from the Convention Centre after the event, it is important for you to:
– Bring consignment note with you and make sure it is completed correctly
– Ensure that every package has a label with your return address and the number of items on it (e.g., package 3 of 5)
– Remove all obsolete labels from packages
– Keep a copy of the consignment note for your reference and tracking of goods through your courier company
PASS REGISTRATION
Deadline to submit all passes – Monday, 19th August.
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Alisha Culverson (operations@informa.com.au)
Delegate passes are for the conference with access to the exhibition hall and conference sessions. Exhibitor passes are for the exhibition hall.
Complimentary Passes
The primary contact from each company will receive a unique link to access the Visit portal where you can register your complimentary delegate passes and exhibitor passes for the in-person event.
Instructions
-
- Click on your unique link; an access code will be sent to your email address. Only the primary contact’s email address will be given access.
- Click NT RESOURCES WEEK under the Events area
- Click STAFF on the left-hand side navigation bar and register your complimentary passes
Additional Passes
If you’d like to register additional passes over your allocation, please contact Alisha Culverson (operations@informa.com.au).
Speakers will automatically be registered by Simone Bechini & Angela Jones. Please do not use your delegate and exhibitor passes to register speakers.
Please click here to review Informa Connects events attendance code of conduct.
LEAD RETRIEVAL
Lead Retrieval will be available through Visit Connect to all exhibitors and sponsors at no extra charge.
Lead Retrieval Setup
This is done via the same portal as pass registration. Your main company contact can login to the dashboard, and you will see the options “TEAM”, “QUESTIONS” and “LEADS” on the left-hand side:
Team – register your colleagues attending the show and they will be provided with Lead Retrieval onsite in the ConnectMe App to allow scanning of QR codes from attendee’s badges to create your leads.
Questions – add your qualifying questions for your leads.
Leads – this will show a comprehensive, real-time list of leads from your entire team onsite
These can be downloaded post-event as a .csv spreadsheet. You will receive an email in the lead-up to the show on how your team can access lead retrieval through their personal devices via the ConnectMe app.
Post Event
As an exhibitor you will still have access to your profile and access leads/responses obtained at the conference.
EXHIBITING SUSTAINABLY
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five-year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our events.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably – https://www.informa.com.au/exhibitor-sustainability-initiatives/
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition stands we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events.
Therefore, as part of event regulation we ask that exhibitors do not use disposable booths. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event.
**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled. Please send this document to any contractors you employ.
For more information on Better Stands please click here: https://betterstands.info/
SPAM WARNING
List broking companies sometimes email exhibitors claiming to have attendee data. This is false and we advise you to delete this as it is spam.
SUPPLIER CALLS & EMAILS:
Our official suppliers are detailed within this exhibitor manual. These suppliers may contact you directly to confirm your requirements for this event. You may experience other contractors pitching you for your business and advising you they are the preferred contractor, however, unless the company is included in the service providers list, then they are providing false information.