WELCOME TO THE EXHIBITOR MANUAL FOR THE 22ND ANNUAL MINERAL SANDS CONFERENCE
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact the Event Coordinator, Francesca Dalan
E: francesca.dalan@informa.com T: 02 9080 4343
Please ensure you read each section within this manual to ensure you meet the required deadlines.
We look forward to working with you in making this a successful event!
DEADLINES
- Pass registration – Wednesday 3rd November 2021 (registration form will be sent to you directly.)
- WHS Contractors – Wednesday 3rd November 2021
- Public Liability Insurance – Wednesday 3rd November 2021
- Logo and Profile – Wednesday 3rd November 2021
Please send details to francesca.dalan@informa.com
YOUR LOGO & PROFILE
If you have not already sent us your logo and company profile, please provide the following:
- EPS company logo – ASAP
- PDF Digital Company Profile/brochure by Wednesday 10th November 2021.
Please submit your company profile to francesca.dalan@informa.com by return.
PASS REGISTRATION
Informa will be in contact directly to organise the Delegate/Exhibitor registrations which were included in your contract.
If you wish to order additional exhibitor or delegate passes, please contact francesca.dalan@informa.com directly.
VENUE DETAILS
Crown Perth
Great Eastern Highway, Burswood, WA, 6100
Ph: 1800 556 688
Exhibition Room: Crown Ballroom B
Conference Room: Crown Ballroom A
YOUR STAND
Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your space.
The following is provided for all stands free of charge:
1 x trestle table (1.8m X 0.60m)
2 x chairs
1 x power supply
If you would like to order additional items to your space, please contact Jennifer Hume, Manager – Exhibition Projects; www.perthexpo.com.au
E: jenniferhume@perthexpo.com.au | P: 08 9475 2046
If you decide to order your own furniture via Perth Expo, please let me know so I can advise the venue to remove the trestle table and chairs, leaving a blank space for your setup.
The venue will also need to know if you are bringing any heavy or dangerous items as a OH&S form will need to be completed.
All adapters and extension cables must be provided by the exhibitor. Informa/ Crown Perth will not be able to provide these on site.
All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in.
WI-FI
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the venue directly: Charlotte Wilson, E: Charlotte.Wilson@crownperth.com.au, P: 08 9362 9848
WHS CONTRACTORS’ ACKNOWLEDGEMENT
As part of Informa’s Company Policy please click the below link and fill in the online form to Exhibit;
www.informa.com.au/WHS/Exhibitions.
Please complete this by Wednesday 3rd November 2021
PUBLIC LIABILITY INSURANCE
Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have Public Liability Insurance** to cover your attendance at the event. Please send this through to us by Wednesday 3rd November 2021.
**It is an Informa Group policy that all exhibitors provide their own Public Liability Insurance for a minimum of AUD $10 million, valid for the event duration. If an exhibitor is unable to provide their own, they can purchase temporary cover under Informa Australia for the duration of the event, at a cost of AUD $200 + GST.
EXHIBITION SET UP & BREAKDOWN TIMES
Exhibition Bump In
From 7:00am – 8:00am on Tuesday, 16 November 2021
Exhibition Bump Out
After lunch (timing TBC but approx. 2pm) on Wednesday, 17 November 2021
*Please note that these times may change, you will be informed closer to the event if this is the case.
All exhibitors will need to be completely packed up and out of the exhibitions space by 5pm on Wednesday, 17 November 2021.
VENUE & DELIVERIES
It is your responsibility to book your courier for both delivery AND collection.
Materials can be sent to the hotel no earlier than Friday 12th November.
Please use the delivery label for ALL items being delivered. It is important you use the attached label as it is clearly marked with details for the event. If you choose to use your own label, items may be lost in the receiving dock at the venue.
All goods must be covered by proper customs documents – please mention it is a temporary exportation to avoid paying more taxes than expected. The hotel will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of Wednesday, 17 November 2021. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of. Please use the return label and print enough to apply one per item.
LOADING DOCK ADDRESS AND DETAILS
GOODS CAN BE DELIVERED & PICKED UP AT THE CROWN TOWERS LOADING DOCK BETWEEN 0730 – 1500 HOURS- MONDAY TO FRIDAY ONLY *EXCLUDING PUBLIC HOLIDAYS
*Items should only be delivered up to 2 working days prior to the event commencement.
*Crown Perth will not accept responsibility for the collection of goods (including consignment notes) and for any items delivered or left for collection outside the times advised above.
*Leftover items not collected within 2 working days of the event, will be disposed
ADDITIONAL SPONSORED ITEMS
If you are sponsoring any additional items such as bags, lanyards, or any other items, Francesca Dalan will be in contact with you directly.
HOTEL ACCOMMODATION
To arrange accommodation please go to our website – www.informa.com.au/mineralsands
We encourage you to book early to avoid disappointment.
Informa does not have a third-party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa.
SPAM WARNING: List broking companies sometimes email exhibitors claiming to have attendee data. This is false and we advise you to delete this as it is spam.
SUPPLIER CALLS & EMAILS: Our official suppliers are detailed within this exhibitor manual. These suppliers may contact you directly to confirm your requirements for this event. You may experience other contractors pitching you for your busines and advising you they are the preferred contractor, however, unless the company is included in the service providers list, then they are providing false information.