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Information & requirements for exhibitors – Chronic Disease Management 2022

WELCOME TO THE EXHIBITION MANUAL FOR THE CHRONIC DISEASE MANAGEMENT SUMMIT 2022

Here you will find the relevant information and forms to complete for the event.

If you have any questions, please contact the Event Coordinator Alisha Culverson

E:  operations@informa.com.au T: 02 9080 4364

Please ensure you read each section within this manual to ensure you meet the required deadlines.

We look forward to working with you in making this a successful event!


DEADLINES – Monday, 14 March 2022

1. Pass registration
2. Public Liability Insurance
3. Logo and PDF Brochure

Please send details to Alisha Culverson


PASS REGISTRATION

Informa will be in contact directly to organise the Delegate/Exhibitor registrations which were included in your contract.

If you wish to order additional exhibitor or delegate passes, please contact Alisha Culverson directly.


VENUE DETAILS

Rydges World Square
389 Pitt Street
Sydney NSW, 2000

T: 02 8268 1888

W: https://www.rydges.com/accommodation/sydney-nsw/world-square-sydney-cbd/hotel-rooms/parking-directions/

Exhibition Room: Pre-Function area

Conference Room: Ballroom 2 & 3


YOUR STAND

Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your space.

The following is provided for all stands free of charge:

1 x trestle table
2 x chairs
1 x power supply

 

All adapters and extension cables must be provided by the exhibitor. Informa/ Rydges World Square will not be able to provide these on site.

All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in.


WI-FI
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the venue directly: Jesslyn Ngie, E: Jesslyn_Ngie@evt.com, P: 02 8268 1681


PUBLIC LIABILITY INSURANCE

Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have Public Liability Insurance** to cover your attendance at the event. Please send this through to us by Monday, 14 March 2022.

**It is an Informa Group policy that all exhibitors provide their own Public Liability Insurance for a minimum of AUD $10 million, valid for the event duration. If an exhibitor is unable to provide their own, they can purchase temporary cover under Informa Australia for the duration of the event, at a cost of AUD $200 + GST. ***


EXHIBITION SET UP & BREAKDOWN TIMES

Exhibition Bump In
From 7:00am – 8:00am on Monday 4 April 2022

Exhibition Bump Out
After Networking Lunch (approx. 1:50pm) on Tuesday, 5 April 2022

*Please note that these times may change, you will be informed closer to the event if this is the case.

All exhibitors will need to be completely packed up and out of the exhibitions space by 4:30pm on Tuesday, 5 April 2022.


VENUE & DELIVERIES

It is your responsibility to book your courier for both delivery AND collection.

Materials can be sent to the venue no earlier than Wednesday, 30 March 2022

Please use the delivery label for ALL items being delivered. It is important you use the attached label as it is clearly marked with details for the event. If you choose to use your own label, items may be lost in the receiving dock at the venue.

All goods must be covered by proper customs documents – please mention it is a temporary exportation to avoid paying more taxes than expected. The venue will not pay any taxes/duties etc and will not accept any underpaid charges.

Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of Wednesday, 6 April 2022. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of. Please use the return label and print enough to apply one per item.


LOADING DOCK ADDRESS AND DETAILS

 The Hotel will only accept delivery of goods during the three working days prior to the Event and all goods must be collected within twenty- four hours after the Event. All goods are to be delivered to the Hotel loading dock between 9.00 am and 12.00 pm Monday to Friday except where a public holiday falls through the week. The Hotel will not accept responsibility for any items delivered or left for collection outside of these times.


 ADDITIONAL SPONSORED ITEMS

If you are sponsoring any additional items such as bags, lanyards, or any other items, Alisha Culverson will be in contact with you directly.


HOTEL ACCOMMODATION

To arrange accommodation please go to our website – https://www.informa.com.au/chronic-disease-management-summit/

We encourage you to book early to avoid disappointment.

Informa does not have a third-party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa.


HEALTH & SAFETY COMMITMENTS

When you join our event, you can expect to see that health and safety is a priority, and that a range of measures are in place to ensure everyone involved is able to enjoy a safe, hygienic, productive and high-quality organised event experience.

All Informa events will be run according to official government and local authority guidance in the first instance, as well as any venue or location-specific regulations. In addition, Informa Australia will follow some key health and safety priority commitments as part of “Informa AllSecure“.

Full vaccination against Covid-19 is required for all in-person attendees.

IMPORTANT: For more information on Informa’s Vaccination requirement for all in-person attendees, our Event Health & Safety measures in place and Conditions of entry, click here.

SPAM WARNING: List broking companies sometimes email exhibitors claiming to have attendee data. This is false and we advise you to delete this as it is spam.

SUPPLIER CALLS & EMAILS: Our official suppliers are detailed within this exhibitor manual. These suppliers may contact you directly to confirm your requirements for this event. You may experience other contractors pitching you for your busines and advising you they are the preferred contractor, however, unless the company is included in the service providers list, then they are providing false information.

Informa Connect Australia is the nation's leading event organiser. Our events comprise of large scale exhibitions, industry conferences and highly specialised corporate training.

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