Welcome to the Exhibition Manual for SMH Sustainability Summit
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact the Operations Coordinator – Megan Beauchamp
E: Megan.beauchamp@informa.com T: 02 9080 4069
Please ensure you read each section carefully and meet the required deadlines.
We look forward to working with you in making this a successful event!
DEADLINES
- Pass registration by Thursday 6th August (Registration form will be sent to you directly)
- Public Liability Insurance Thursday 6th August
Please send details to Megan Beauchamp.
YOUR LOGO & PROFILE
If you have not already sent us your logo and company profile please provide the following:
- EPS company logo – ASAP
- PDF Digital Company Profile/brochure by Thursday 6th August
Please submit your company profile to Megan Beauchamp by return.
PASS REGISTRATION
Informa Australia will be in contact directly to organise the Delegate/Exhibitor registrations which were included in your contract.
If you wish to order additional exhibitor or delegate passes, please contact Megan Beauchamp directly.
YOUR STAND
Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your 3m x 2m space.
The following are provided for all stands free of charge:
• 1 x trestle table
• 2 x chairs
• 1 x power supply
ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in.
Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have Public Liability Insurance** to cover your attendance at the event.
**It is an Informa Group policy that all exhibitors provide their own Public Liability Insurance for a minimum of AUD $10 million, valid for the event duration. If an exhibitor is unable to provide their own, they can purchase temporary cover under Informa Australia for the duration of the event, at a cost of AUD $200 + GST.
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the theatre directly: Rachel Weatherley.
The floor plan will be sent for you to select your stand in due course.
EXHIBITION SET UP & BREAKDOWN TIMES
Exhibition Bump In*
From 7:00am – 8:00am on Monday 7th September
Exhibition Bump Out*
After Afternoon Tea 3:30pm on Monday 7th September
ALL EXHIBITORS WILL NEED TO BE PACKED UP AND OUT OF THE EXHIBITON ROOM BY 5:30PM ON MONDAY 7TH SEPTEMBER.
*Please note that these times may change, you will be informed closer to the event if this is the case.
VENUE & DELIVERIES
As the ICC is a Convention Centre the use of a Freight Forwarder will be required to use on the day. Agility is the ICC’s freight partner who will be able to assist and porter your items from the loading dock to the exhibition area.
Please note that the use of agility comes at a cost which will be charged to each exhibitor if used. For a previous event earlier this year we were quoted $400 as needs a 4 hour call out fee.
If you would like to go ahead with booking a courier please email Megan Beauchamp, who will put you in contact with agility directly.
IT IS INFORMA’S ADVICE TO BRING EVERYTHING BY HAND THE MORNING OF THE EVENT INSTEAD OF COURIERING ITEMS TO AVOID THESE FEES & FOR EASE ON THE DAY TO ENSURE YOU HAVE EVERYTHING YOU NEED TO SET UP STRAIGHT AWAY. THIS WILL ALSO BE THE MOST SUSTAINABLE OPTION & REDUCE YOUR CARBON FOOTPRINT.
ADDITIONAL SPONSORED ITEMS
If you are sponsoring any additional items such as bags, lanyards, or any other items, Megan Beauchamp will be in contact with you directly.
HOTEL ACCOMMODATION
To arrange accommodation please go to the Hotelmap site.
Informa does not have a third-party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa.
