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Information & requirements for exhibitors – Victoria Gold Mining & Exploration 2022

WELCOME TO THE EXHIBITOR MANUAL FOR VICTORIA GOLD MINING & EXPLORATION FORUM

Here you will find the relevant information and forms to complete for the event.

If you have any questions, please contact the Event Coordinator Alisha Culverson

E:  operations@informa.com.au T: 02 9080 4364

Please ensure you read each section within this manual to ensure you meet the required deadlines.

We look forward to working with you in making this a successful event!

DEADLINES – Wednesday, 2nd February 2022

  1. Pass registration
  2. Public Liability Insurance
  3. Logo and Profile

Please send details to operations@informa.com.au


PASS REGISTRATION

Informa will be in contact directly to organise the Delegate/Exhibitor registrations which were included in your contract.

If you wish to order additional exhibitor or delegate passes, please contact Alisha Culverson directly.


VENUE DETAILS

Rendezvous Hotel Melbourne
331 Flinders Lane
(back of Rendezvous Hotel)
Melboune VIC 3000

Ph: 03 9250 1888
W: https://rendezvousmelbourne.com.au/about/

Exhibition Room: The Atrium outside Conference Room
Conference Room: King Edward Ballroom


YOUR STAND

Exhibitors must not exceed their allocated space of 3m x 2m. Please be sure to check that your stand will fit within your space.

The following is provided for all stands free of charge:

  • 1 x trestle table
  • 2 x chairs
  • 1 x power supply

All adapters and extension cables must be provided by the exhibitor. Informa/ Rendezvous Hotel Melbourne will not be able to provide these on site.

All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in.


WI-FI

Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the venue directly: Justine Gasmeña, E: jgasmena@rendezvoushotels.com, P: 03 9250 1888


PUBLIC LIABILITY INSURANCE

Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have Public Liability Insurance** to cover your attendance at the event. Please send this through to us by Wednesday, 2 February 2022.

**It is an Informa Group policy that all exhibitors provide their own Public Liability Insurance for a minimum of AUD $10 million, valid for the event duration. If an exhibitor is unable to provide their own, they can purchase temporary cover under Informa Australia for the duration of the event, at a cost of AUD $200 + GST.


EXHIBITION SET UP & BREAKDOWN TIMES

Exhibition Bump In
From 7:00am – 8:00am on Wednesday 23 February 2022

Exhibition Bump Out
After Networking and refreshment break day 2 (approx. 3:10pm) on Thursday, 24 February 2022

*Please note that these times may change, you will be informed closer to the event if this is the case.

All exhibitors will need to be completely packed up and out of the exhibitions space by 5pm on Thursday, 24 February 2022.


VENUE & DELIVERIES

It is your responsibility to book your courier for both delivery AND collection.

Materials can be sent to the hotel no earlier than Tuesday, 22nd February 2022.

Please use the delivery label for ALL items being delivered. It is important you use the attached label as it is clearly marked with details for the event. If you choose to use your own label, items may be lost in the receiving dock at the venue.

Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of Friday, 25 February 2022. You must book the courier and ensure that your items are clearly labelled with your company name, return address and the courier consignment note. Items left after this time will be disposed of. Please use the return label and print enough to apply one per item.


LOADING DOCK ADDRESS AND DETAILS

Rendezvous Hotel Melbourne – Loading Dock
331 Flinders Lane, Melbourne, VIC 3000

The Loading bay is located at the rear of the hotel accessed by 331 Flinders Lane, Melbourne – delivery only between 8.00am to 5.00pm Monday through Friday.


ADDITIONAL SPONSORED ITEMS

If you are sponsoring any additional items such as bags, lanyards, or any other items, Alisha Culverson will be in contact with you directly.


HOTEL ACCOMMODATION

To arrange accommodation please go to our website here

We encourage you to book early to avoid disappointment.

Informa does not have a third-party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa.


HEALTH & SAFETY COMMITMENTS

When you join our event, you can expect to see that health and safety is a priority, and that a range of measures are in place to ensure everyone involved is able to enjoy a safe, hygienic, productive and high-quality organised event experience.

All Informa events will be run according to official government and local authority guidance in the first instance, as well as any venue or location-specific regulations. In addition, Informa Australia will follow some key health and safety priority commitments as part of “Informa AllSecure“.

Full vaccination against Covid-19 is required for all in-person attendees.

IMPORTANT: For more information on Informa’s Vaccination requirement for all in-person attendees, our Event Health & Safety measures in place and Conditions of entry, click here.

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