WELCOME TO THE EXHIBITOR MANUAL FOR PILBARA 2022
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact the Event Coordinator Alisha Culverson
E: operations@informa.com.au T: 02 9080 4364
Please ensure you read each section within this manual to ensure you meet the required deadlines.
We look forward to working with you in making this a successful event!
DEADLINES – Wednesday, 8 June 2022
- Pass registration
- Main Onsite Contact
- Public Liability Insurance
- Logo and PDF Brochure
Please send details to operations@informa.com.au
PASS REGISTRATION
Informa will be in contact directly to organise the Delegate/Exhibitor registrations which were included in your contract.
When filling out the registration form provided by the Event Coordinator, please indicate if each attendee will be attending the Meet and Greet Function (additional charge).
If you wish to order additional exhibitor or delegate passes, please contact Alisha Culverson directly.
VENUE DETAILS
Red Earth Arts Precinct
27 Welcome Rd, Karratha, WA, 6714
T: (08) 9186 8600
W: https://www.redearthartsprecinct.com.au/your-visit/venue-information
Exhibition Room: Foyer/Marquee
Conference Room: Theater
YOUR STAND
Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your space. This is tabletop exhibition; no built booths are permitted.
The following is provided for all stands free of charge:
– 1 x trestle table
– 2 x chairs
– 1 x power supply (enough to power laptop)
If you require additional AV support, Prime AV may assist:
Michael Nutt
Director
Prime Audio Visual
mnutt@primeav.com.au
02 9310 7070 m. 0400 220 304
PO Box 1851 Strawberry Hills NSW 2012
All adapters and extension cables must be provided by the exhibitor. Informa/ Aerial UTS Function Centre will not be able to provide these on site.
All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in
WI-FI
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the venue directly: Shan Su, E: shan.su@karratha.wa.gov.au, P: (08) 9186 8600
PUBLIC LIABILITY INSURANCE
Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have Public Liability Insurance** to cover your attendance at the event. Please send this through to us by Wednesday, 8 June 2022.
**It is an Informa Group policy that all exhibitors provide their own Public Liability Insurance for a minimum of AUD $10 million, valid for the event duration. If an exhibitor is unable to provide their own, they can purchase temporary cover under Informa Australia for the duration of the event, at a cost of AUD $200 + GST. ***
EXHIBITION SET UP & BREAKDOWN TIMES
*Please note that these times may change, you will be informed closer to the event if this is the case.
Inside venue:
Initial tabletop set up from:
10:00am – 1:00pm on Tuesday 28th June 2022
Final tabletop set up from:
6:30am – 7:45am on Wednesday 29 June 2022
Exhibition Bump Out
After Lunch (Approx. 2:10pm) on Thursday, 30 June 2022
Marquee:
Initial tabletop set up from:
2:00pm – 6:00pm on Tuesday 28th June 2022
Final tabletop set up from:
6:30am – 7:45am on Wednesday 29 June 2022
Exhibition Bump Out
After Lunch (Approx. 2:10pm) on Thursday, 30 June 2022
All exhibitors will need to be completely packed up and out of the exhibitions space by 4pm on Thursday, 30 June 2022.
You are only able to set up your table top in your allocated timings. Please use the Floor Plan, to see your location.
VENUE & DELIVERIES
It is your responsibility to book your courier for both delivery AND collection.
Materials can be sent to the venue no earlier than Monday, 27th June.
Please use the delivery label for ALL items being delivered. It is important you use the attached label as it is clearly marked with details for the event. If you choose to use your own label, items may be lost in the receiving dock at the venue.
All goods must be covered by proper customs documents – please mention it is a temporary exportation to avoid paying more taxes than expected. The venue will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of Friday, 1 July 2022. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of. Please use the return label and print enough to apply one per item.
LOADING DOCK ADDRESS AND DETAILS
Red Earth Arts Precinct
27 Welcome Rd, Karratha, WA, 6714
Access is via Dampier Highway
The earliest delivery date will be on the 27 June 2022. Alternatively, you can deliver your goods to local depot first then deliver all items together to the Red Earth Arts Precinct before the conference commence.
No forklift on site.
Vehicles cannot be parked on the lawn, there is carpark is adjacent to the Amphitheatre.
The venue can only store small amounts of items.
Please advise our Informa staff about deliveries being sent to the venue, operations@informa.com.au
ADDITIONAL SPONSORED ITEMS
If you are sponsoring any additional items such as bags, lanyards, or any other items, Alisha Culverson will be in contact with you directly.
HOTEL ACCOMMODATION
To arrange accommodation please go to our website – www.pilbarasummit.com.au
We encourage you to book early to avoid disappointment.
Informa does not have a third-party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa.
HEALTH & SAFETY COMMITMENTS
When you join our event, you can expect to see that health and safety is a priority, and that a range of measures are in place to ensure everyone involved is able to enjoy a safe, hygienic, productive and high-quality organised event experience.
All Informa events will be run according to official government and local authority guidance in the first instance, as well as any venue or location-specific regulations. In addition, Informa Australia will follow some key health and safety priority commitments as part of “Informa AllSecure”.
Full vaccination against Covid-19 is required for all in-person attendees.
IMPORTANT: For more information on Informa’s Vaccination requirement for all in-person attendees, our Event Health & Safety measures in place and Conditions of entry, click here.