WELCOME TO THE EXHIBITOR MANUAL FOR NATIONAL DEMENTIA CONFERENCE
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact the Event Manager, Lucia Johnston
E: firstname.lastname@example.org T: 02 9080 4371
Please ensure you read each section within this manual to ensure you meet the required deadlines.
We look forward to working with you in making this a successful event!
DEADLINES – Thursday, 2 June 2022
- Pass Registration
- Public Liability Insurance
- Logo and PDF Brochure
Please send details to email@example.com
Informa will be in contact directly to organise the Delegate/Exhibitor registrations which were included in your contract.
If you wish to order additional exhibitor or delegate passes, please contact Lucia Johnston directly.
8 Whiteman Street, Southbank, VIC, 3006
T: 03 9292 6222
Exhibition Room: Promenade Foyer
Conference Room: Promenade Room
Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your space. This is tabletop exhibition; no built booths are permitted.
The following is provided for all stands free of charge:
- 1 x trestle table dressed with a table cloth
- 2 x chairs
- 1 x power supply
All adapters and extension cables must be provided by the exhibitor. Informa/ Crown Melbourne will not be able to provide these on site.
All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in.
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the venue directly: Sharna Graves, E: firstname.lastname@example.org, P: 03 9292 6217
PUBLIC LIABILITY INSURANCE
Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have Public Liability Insurance** to cover your attendance at the event. Please send this through to us by Thursday, 2 June 2022.
**It is an Informa Group policy that all exhibitors provide their own Public Liability Insurance for a minimum of AUD $10 million, valid for the event duration. If an exhibitor is unable to provide their own, they can purchase temporary cover under Informa Australia for the duration of the event, at a cost of AUD $200 + GST. ***
EXHIBITION SET UP & BREAKDOWN TIMES
Exhibition Bump In
From 7:00am – 8:30am on Thursday 23 June 2022
Exhibition Bump Out
After Afternoon Tea (approx. 3:30pm) on Friday, 24 June 2022
*Please note that these times may change, you will be informed closer to the event if this is the case.
All exhibitors will need to be completely packed up and out of the exhibitions space by 5pm on Friday, 24 June 2022.
VENUE & DELIVERIES
It is your responsibility to book your courier for both delivery AND collection.
Materials can be sent to the venue no earlier than 2 business days prior to the event.
Please use the delivery label for ALL items being delivered. It is important you use the attached label as it is clearly marked with details for the event. If you choose to use your own label, items may be lost in the receiving dock at the venue.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of Monday, 27 June 2022. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of. Please use the return label and print enough to apply one per item.
LOADING DOCK ADDRESS AND DETAILS
LOADING DOCK 3
CROWN PROMENADE HOTEL
Crown Events and Conferences
8 Whiteman Street
SOUTHBANK VIC 3006
- Loading Dock operates between 08:00 and 16:00
- Loading dock clearance height is 3500mm
- If the Loading Dock is unattended please call 03 9292 8547
- At the conclusion of your function we ask that all items be taken with you on the day
- Any items left must be packed, labelled and if required have a signed couriers consignment note attached- couriers are to collect from loading dock 3
- Crown will not be responsible for any item left on site
- Items left on site will only be held for 7 business days after the event before they are disposed of
- Please note that it is a requirement for all individuals accessing the Loading Dock outside of their vehicle to wear a high visibility vest/jacket/shirt
ADDITIONAL SPONSORED ITEMS
If you are sponsoring any additional items such as bags, lanyards, or any other items, Lucia Johnston will be in contact with you directly.
To arrange accommodation please go to our website – here
We encourage you to book early to avoid disappointment.
Informa does not have a third-party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa.
HEALTH & SAFETY COMMITMENTS
When you join our event, you can expect to see that health and safety is a priority, and that a range of measures are in place to ensure everyone involved is able to enjoy a safe, hygienic, productive and high-quality organised event experience.
All Informa events will be run according to official government and local authority guidance in the first instance, as well as any venue or location-specific regulations. In addition, Informa Australia will follow some key health and safety priority commitments as part of “Informa AllSecure“.
IMPORTANT: For more information on Informa’s Vaccination requirement for all in-person attendees, our Event Health & Safety measures in place and Conditions of entry, click here.