WELCOME TO THE EXHIBITOR MANUAL FOR 15TH ANNUAL NATIONAL DEMENTIA CONFERENCE
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact the Head of Delivery Jenna Cali
T: 02 9080 4320
Please ensure you read each section within this manual to ensure you meet the required deadlines.
We look forward to working with you in making this a successful event!
DEADLINES
Wednesday, 22 May 2024
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- Logo & Profile – Please send your EPS/AI logo and PDF brochure to operations@informa.com.au
- Pass Registration – See the Pass Registration section below for further information.
- Public Liability Insurance – Please send to operations@informa.com.au.
Exhibitors are required to provide evidence of their Company Public Liability Insurance (min. AUD $10 million Public). It is the exhibitor’s responsibility for ensuring that all equipment/materials brought onsite are covered by their own insurance - Onsite Contact Details – Please send your main onsite contact details to operations@informa.com.au
EXHIBITION HALL SETUP & BREAKDOWN
The exhibition will be open throughout the 2-day conference. For the full agenda and networking break times, please Click Here.
SET UP
Wednesday 12 June 2024
7:00am – 8:00am
Please note an Informa staff member will be there during these times.
EXHIBITION OPENING TIMES
Wednesday 12th June:
8:30am – 6:00pm
Thursday 13th June:
8:30am – 3:30pm
*** This may be subject to change. You will be sent final confirmed timings closer to the event.
BREAKDOWN
Thursday, 13 June 2024
3:30pm (after afternoon tea). Must be concluded by 5pm.
All exhibitors will need to be completely packed up and out of the exhibitions space by 5pm on 6/13/2024.
VENUE & STAND
VENUE
Crown Promenade Melbourne
8 Whiteman Street , Southbank , VIC , 3006
Ph: 03 9292 6222
Exhibition Room: Promenade Foyer
Conference Room: Promenade Room
Accommodation is not included in your package. All attendees are required to book their own accommodation individually. Please Click Here for further information.
If you require a fixed line internet connection, please contact the venue directly: Georgie Davidson, E: georgie.davidson@crownresorts.com.au P: 03 9292 8595
To view the Emergency Procedures for Crown Promenade Melbourne please click here.
STAND
The National Dementia Conference will be set up with tabletop exhibition stands for 2024. Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your allocated space.
The following are provided for all stands free of charge:
1 x Trestle Table
2 x Chairs
1x Power Supply
All adapters and extension cables must be provided by the exhibitor. Informa/ Crown Promenade Melbourne will not be able to provide these on site.
All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in and understand that if their items are not tagged and tested then penalties from the venue may apply.
DELIVERES & LOADING DOCK
It is your responsibility to book your courier for both delivery AND collection.
Materials can be sent to the venue no earlier than Monday 10 June
Please use the delivery label for ALL items being delivered. It is important you use the attached label as it is clearly marked with details for the event. If you choose to use your own label, items may be lost in the receiving dock at the venue.
All goods must be covered by proper customs documents – please mention it is a temporary exportation to avoid paying more taxes than expected. The venue will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of Friday, 14 June 2024. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of. Please use the return label and print enough to apply one per item.
LOADING DOCK ADDRESS
LOADING DOCK 3
CROWN PROMENADE HOTEL
Crown Events and Conferences
8 Whiteman Street
SOUTHBANK VIC 3006
LOADING DOCK DETAILS
Loading Dock operates between 0800 and 1600
Loading dock clearance height is 3500mm
If the Loading Dock is unattended please call 03 9292 8547
Crown will not be responsible for any item left on site
Please note that it is a requirement for all individuals accessing the Loading Dock outside of their vehicle to wear a high visibility vest/jacket/shirt
PASS REGISTRATION
Deadline to submit all passes – Wednesday, 22 May 2024
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Jenna Cali (operations@informa.com.au)
Delegate passes are for the conference with access to the exhibition hall and conference sessions. Exhibitor passes are for the exhibition hall.
Please click here to review Informa Connects events attendance code of conduct.
EXHIBITING SUSTAINABLY
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five-year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our events.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably – https://www.informa.com.au/exhibitor-sustainability-initiatives/
SPAM WARNING
List broking companies sometimes email exhibitors claiming to have attendee data. This is false and we advise you to delete this as it is spam.
SUPPLIER CALLS & EMAILS:
Our official suppliers are detailed within this exhibitor manual. These suppliers may contact you directly to confirm your requirements for this event. You may experience other contractors pitching you for your business and advising you they are the preferred contractor, however, unless the company is included in the service providers list, then they are providing false information.