WELCOME TO THE EXHIBITOR MANUAL FOR INTERNATIONAL SCHOOLS ASIA CONFERENCE
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact the Senior Deliver Manager Rosie Hooley
E: rosie.hooley@informa.com.au T: 02 9080 4327
Please ensure you read each section within this manual to ensure you meet the required deadlines.
We look forward to working with you in making this a successful event!
DEADLINES
- Your company logo in both .jpeg & .eps due ASAP
Following items due: Tuesday, 21 February 2023
- Pass registration
- Public Liability Insurance
- Onsite contact details
Please send details to rosie.hooley@informa.com.au
PASS REGISTRATION
Informa will be in contact directly to organise the Delegate/Exhibitor registrations which were included in your contract.
If you wish to order additional exhibitor or delegate passes, please contact Rosie Hoole.
VENUE DETAILS
Holiday In Bangkok Sukhumvit
1 Sukhumvit 22, Klongton, Klongtoey, Bangkok 10110, Thailand
T: +662 6834888
W: https://ihg.com/holidayinn/hotels
Exhibition Room: Ballroom Foyer
Conference Room: Ballroom Section II & III (7th Floor)
YOUR STAND
Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your space. This is tabletop exhibition; no built booths are permitted.
The following is provided for all stands free of charge:
1. 1 x trestle table
2. 2 x chairs
3. 1 x power supply
All adapters and extension cables must be provided by the exhibitor. Informa/ Holiday Inn Bangkok Sukhumvit will not be able to provide these on site.
All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in and understand that if their items are not tagged and tested then penalties from the venue may apply.
WI-FI
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the venue directly: Porntip Saenghirunwattana
E: Porntip.Saenghirunwattana2@ihg.com, P: +662 6834888
EXHIBITION SET UP & BREAKDOWN TIMES
Exhibition Bump In
From 7:00am – 8:00am on Tuesday 14 March 2023
Between 4pm – 6pm Monday 13th March (please email rosie.hooley@informa.com.au confirming whether you will set up Monday evening or Tuesday morning)
Exhibition Bump Out
After Afternoon Tea (approx. 3pm) on Wednesday, 15 March 2023
*Please note that these times may change, you will be informed closer to the event if this is the case.
All exhibitors will need to be completely packed up and out of the exhibitions space by 6pm on Wednesday, 15 March 2023.
VENUE & DELIVERIES
It is your responsibility to book your courier for both delivery AND collection.
Materials can be sent to the venue no earlier than Thursday, 9 March 2023. Please ensure all delivery fee’s / taxes are paid prior to sending the parcel as the hotel will act as a receiver only. If any charges are expected the hotel will inform the logistics contact and send back to the sender.
Please use the delivery label for ALL items being delivered. It is important you use the attached label as it is clearly marked with details for the event. If you choose to use your own label, items may be lost in the receiving dock at the venue.
All goods must be covered by proper customs documents – please mention it is a temporary exportation to avoid paying more taxes than expected. The venue will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of Thursday, 16 March 2023. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of. Please use the return label and print enough to apply one per item.
LOADING DOCK ADDRESS AND DETAILS
1 Sukhumvit 22 Klongton Klongtoey
Bangkok 10110
Client to ensure all fee’s/taxes are paid prior to sending the parcel.
As hotel will action as a receiver only. If any extra charge the hotel will inform the logistics contact back to the sender.
Loading area at Ground floor at Back of hotel building
Loading Elevator size: H2.5 m x W1.8 m x L1.8 m
ADDITIONAL SPONSORED ITEMS
If you are sponsoring any additional items such as bags, lanyards, or any other items, Rosie Hooley will be in contact with you directly.
HOTEL ACCOMMODATION
The Holiday Inn Bangkok Sukhumvit is pleased to offer participants the accommodation rate of:
Single THB 3500 net/ room/ night or Double at THB 3800 net per room per night.
To arrange accommodation please go to our website – www.informa.com.au/ISAC
We encourage you to book early to avoid disappointment.
Informa does not have a third-party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa.
EXHIBITOR SUSTAINABILITY INITIATIVES
Click here for some ideas on how Exhibitors can be more sustainable at the event.
SPAM WARNING: List broking companies sometimes email exhibitors claiming to have attendee data. This is false and we advise you to delete this as it is spam.
SUPPLIER CALLS & EMAILS: Our official suppliers are detailed within this exhibitor manual. These suppliers may contact you directly to confirm your requirements for this event. You may experience other contractors pitching you for your business and advising you they are the preferred contractor, however, unless the company is included in the service providers list, then they are providing false information.