WELCOME TO THE EXHIBITOR MANUAL FOR BIO CONNECTIONS AUSTRALIA
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact the operations manager Lucia Johnston
E: firstname.lastname@example.org T: 02 9080 4371
Please ensure you read each section within this manual to ensure you meet the required deadlines.
We look forward to working with you in making this a successful event!
DEADLINES – Monday, 4th July 2022
1. Pass registration (Registration form will be sent to you directly)
2. Public Liability Insurance
3. Logo and PDF Brochure
Please send details to email@example.com
Informa will be in contact directly to organise the Delegate/Exhibitor registrations which were included in your contract.
If you wish to order additional exhibitor or delegate passes, please contact Lucia Johnston directly.
Collins Square Events Centre
Level 5, Tower 2/727 Collins St, Docklands, VIC, 3008
T: 03 9252 7670
Exhibition Room: Pre function area
Conference Room: Assembly I & II
Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your space. This is tabletop exhibition; no built booths are permitted.
The following is provided for all stands free of charge:
- 1 x trestle table
- 2 x chairs
- 1 x power supply
All adapters and extension cables must be provided by the exhibitor. Informa/ Collins Square Events Centre will not be able to provide these on site.
All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in.
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the venue directly: Emma Vancam, E: firstname.lastname@example.org, P: 03 9252 7928
PUBLIC LIABILITY INSURANCE
Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have Public Liability Insurance** to cover your attendance at the event. Please send this through to us by Monday, 4th July 2022.
**It is an Informa Group policy that all exhibitors provide their own Public Liability Insurance for a minimum of AUD $10 million, valid for the event duration. If an exhibitor is unable to provide their own, they can purchase temporary cover under Informa Australia for the duration of the event, at a cost of AUD $200 + GST. ***
EXHIBITION SET UP & BREAKDOWN TIMES
Exhibition Bump In
From 6:45am – 8:00am on Monday 25th July 2022
Exhibition Bump Out
After Afternoon Tea (timing TBC) on Monday, 25th July 2022
*Please note that these times may change, you will be informed closer to the event if this is the case.
All exhibitors will need to be completely packed up and out of the exhibitions space by 5pm on Monday, 25th July 2022.
VENUE & DELIVERIES
It is your responsibility to book your courier for both delivery AND collection.
Materials can be sent to the venue no earlier than Thursday, 21st July 2022
Please use the delivery label for ALL items being delivered. It is important you use the attached label as it is clearly marked with details for the event. If you choose to use your own label, items may be lost in the receiving dock at the venue.
All goods must be covered by proper customs documents – please mention it is a temporary exportation to avoid paying more taxes than expected. The venue will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of Tuesday, 27th July 2022. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of. Please use the return label and print enough to apply one per item.
LOADING DOCK ADDRESS AND DETAILS
Loading Dock 3, Village Street,
(access via Batman Hill Drive)
The GPS coordinates for the loading dock are -37.820740, 144.950602
Loading Bay Detail
Street Entrance Height: 4000mm
Dock Height: 760mm
Ramp Width : 930mm
Goods Lift #10 Detail
Door Dimensions 2400mm (H), 1300mm (W)
Lift Dimensions 2400mm (H), 2000mm (W), 2400mm (D)
Maximum Load 2375 kg
ADDITIONAL SPONSORED ITEMS
If you are sponsoring any additional items such as bags, lanyards, or any other items, Lucia Johnston will be in contact with you directly.
To arrange accommodation please go to our website – www.informa.com.au/event/conference/healthcare-nursing/bio-connections-australia
We encourage you to book early to avoid disappointment.
Informa does not have a third-party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa.
HEALTH & SAFETY COMMITMENTS
When you join our event, you can expect to see that health and safety is a priority, and that a range of measures are in place to ensure everyone involved is able to enjoy a safe, hygienic, productive and high-quality organised event experience.
All Informa events will be run according to official government and local authority guidance in the first instance, as well as any venue or location-specific regulations. In addition, Informa Australia will follow some key health and safety priority commitments as part of “Informa AllSecure”.
SPAM WARNING: List broking companies sometimes email exhibitors claiming to have attendee data. This is false and we advise you to delete this as it is spam.
SUPPLIER CALLS & EMAILS: Our official suppliers are detailed within this exhibitor manual. These suppliers may contact you directly to confirm your requirements for this event. You may experience other contractors pitching you for your business and advising you they are the preferred contractor, however, unless the company is included in the service providers list, then they are providing false information.