WELCOME TO THE EXHIBITOR MANUAL FOR ARTIFICIAL INTELLIGENCE IN EDUCATION CONFERENCE
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact the Event Delivery Manager Gemma Reynolds
T: 02 9080 4392
Please ensure you read each section within this manual to ensure you meet the required deadlines.
We look forward to working with you in making this a successful event!
DEADLINES
Monday 4th November 2024
- Logo & Profile – Please send your EPS/AI logo and PDF brochure to gemma.reynolds@informa.com
- Pass Registration – See the Pass Registration section below for further information.
- Public Liability Insurance – Please send to gemma.reynolds@informa.com.
Exhibitors are required to provide evidence of their Company Public Liability Insurance (min. AUD $10 million Public). It is the exhibitor’s responsibility for ensuring that all equipment/materials brought onsite are covered by their own insurance
EXHIBITION HALL SETUP & BREAKDOWN
The exhibition will be open throughout the day conference. For the full agenda and networking break times, please Click Here.
SET UP
Thursday 28 November 2024
6:30am – 7:30am
Please note an Informa staff member will be there during these times.
EXHIBITION OPENING TIMES
Thursday 28 November
7:30am – 3:30pm
BREAKDOWN
Thursday 28 November
4:30pm (after Networking Drinks)
All exhibitors will need to be completely packed up and out of the exhibitions space by 6pm on 28-Nov-24.
VENUE & STAND
VENUE
Stamford Plaza Hotel Brisbane
39 Edward St,
Brisbane City QLD 4000
Conference Room: Grand Ballroom
Accommodation is not included in your package. All attendees are required to book their own accommodation individually. Please Click Here for further information.
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the venue directly: Conference and Events Manager, E: 0 P:
To view the Emergency Procedures for Stamford Plaza Hotel Brisbane please click here.
YOUR STAND
AI IN EDUCATION CONFERENCE will be set up with tabletop exhibition stands for 2024. Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your allocated space.
The following are provided for all stands free of charge:
1 x Trestle Table
2 x Chairs
1x Power Supply
All adapters and extension cables must be provided by the exhibitor. Informa/ Rendezvous Hotel Melbourne will not be able to provide these on site.
All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in and understand that if their items are not tagged and tested then penalties from the venue may apply.
DELIVERES & LOADING DOCK
It is your responsibility to book your courier for both delivery AND collection.
Materials can be sent to the venue no earlier than Wednesday, 20 November 2024
Please use the delivery label for ALL items being delivered. It is important you use the attached label as it is clearly marked with details for the event.
Please note it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of Wednesday, 11 September 2024. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of.
LOADING DOCK ADDRESS
Stamford Plaza Hotel Brisbane
39 Edward St,
Brisbane City QLD 4000
PASS REGISTRATION
Deadline to submit all passes – Tuesday, 20 August 2024
You are entitled to a certain number of complimentary registration passes per your agreement.
Delegate passes are for the conference with access to the exhibition hall and conference sessions. Exhibitor passes are for the exhibition hall.
Please click here to review Informa Connects events attendance code of conduct.
EXHIBITING SUSTAINABLY
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five-year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our events.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably – https://www.informa.com.au/exhibitor-sustainability-initiatives/
SPAM WARNING
List broking companies sometimes email exhibitors claiming to have attendee data. This is false and we advise you to delete this as it is spam.
SUPPLIER CALLS & EMAILS:
Our official suppliers are detailed within this exhibitor manual. These suppliers may contact you directly to confirm your requirements for this event. You may experience other contractors pitching you for your business and advising you they are the preferred contractor, however, unless the company is included in the service providers list, then they are providing false information.