Welcome to the Exhibition Manual for Northern Australia Defence Summit
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact the Operations Coordinator – Megan Beauchamp
E: Megan.beauchamp@informa.com T: 02 9080 4069
Please ensure you read each section carefully and meet the required deadlines.
We look forward to working with you in making this a successful event!
DEADLINES
- Pass registration by Wednesday 30TH September (Registration form will be sent to you directly)
- Public Liability Insurance Wednesday 30TH September
Please send details to Megan Beauchamp.
YOUR LOGO & PROFILE
If you have not already sent us your logo and company profile please provide the following:
• EPS company logo – ASAP
• PDF Digital Company Profile/brochure by Wednesday 30TH September
Please submit your company profile to Megan Beauchamp by return.
PASS REGISTRATION
Informa Australia will be in contact directly to organise the Delegate/Exhibitor registrations which were included in your contract.
If you wish to order additional exhibitor or delegate passes, please contact Megan Beauchamp directly.
YOUR STAND
Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your 3m x 2m space.
The following are provided for all stands free of charge:
• 1 x trestle table
• 2 x chairs
• 1 x power supply
ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in.
Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have Public Liability Insurance** to cover your attendance at the event.
**It is an Informa Group policy that all exhibitors provide their own Public Liability Insurance for a minimum of AUD $10 million, valid for the event duration. If an exhibitor is unable to provide their own, they can purchase temporary cover under Informa Australia for the duration of the event, at a cost of AUD $200 + GST.
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the venue directly: Maria Buchanan.
The floor plan will be sent for you to select your stand in due course.
EXHIBITION SET UP & BREAKDOWN TIMES
Exhibition Bump In*
From 7:00am – 8:00am on Wednesday 28th October
Exhibition Bump Out*
After Afternoon Tea (timing TBC) on Thursday 29th October
ALL EXHIBITORS WILL NEED TO BE PACKED UP AND OUT OF THE EXHIBITON ROOM BY 6PM ON THURSDAY 29TH OCTOBER.
*Please note that these times may change, you will be informed closer to the event if this is the case.
VENUE & DELIVERIES
It is your responsibility to book your courier for both delivery AND collection.
Materials can be sent to the hotel no earlier than Monday 26th October.
Please use the delivery label for ALL items being delivered – items not labelled correctly are likely to go missing!
All goods must be covered by proper customs documents – please mention it is a temporary exportation in order to avoid paying more taxes than expected. The hotel will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for all items to be picked up post event – they must be collected by COB Friday 30th October. Items left after this time will be disposed of. You are required to book a courier and ensure all items are clearly labelled with your company name and the return address using the Post Event Label HERE.
ADDITIONAL SPONSORED ITEMS
If you are sponsoring any additional items such as bags, lanyards, or any other items, Megan Beauchamp will be in contact with you directly.
HOTEL ACCOMMODATION
To arrange accommodation please go to the Hotel Map Website.
Informa does not have a third-party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa.
