Welcome to the Exhibition Manual for Australian Gas Turbines Conference 2020
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact the Operations Coordinator – Megan Beauchamp
E: Megan.email@example.com T: 02 9080 4069
Please ensure you read each section carefully and meet the required deadlines.
We look forward to working with you in making this a successful event!
- Pass registration by Wednesday 28th October (Registration form will be sent to you directly)
- Public Liability Insurance Wednesday 28th October
Please send details to Megan Beauchamp.
YOUR LOGO & PROFILE
If you have not already sent us your logo and company profile please provide the following:
• EPS company logo – ASAP
• PDF Digital Company Profile/brochure by Wednesday 28th October
Please submit your company profile to Megan Beauchamp by return.
Informa Australia will be in contact directly to organise the Delegate/Exhibitor registrations which were included in your contract.
If you wish to order additional exhibitor or delegate passes, please contact Megan Beauchamp directly.
Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your 3m x 2m space.
The following are provided for all stands free of charge:
• 1 x trestle table
• 2 x chairs
• 1 x power supply
ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in.
Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have Public Liability Insurance** to cover your attendance at the event.
**It is an Informa Group policy that all exhibitors provide their own Public Liability Insurance for a minimum of AUD $10 million, valid for the event duration. If an exhibitor is unable to provide their own, they can purchase temporary cover under Informa Australia for the duration of the event, at a cost of AUD $200 + GST.
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the venue directly: Tania Shaposhnykov.
The floor plan will be sent for you to select your stand in due course.
SHELL SCHEME BOOTH
(Exhibit Systems, official stand builder) : Exhibit Systems will be in contact with you direct to confirm your fascia signage and any booth requirements you may have. Exhibit Systems is also the official furniture and AV supplier, if you have any questions/concerns please contact Rob Johnson
WHS CONTRACTORS ACKNOWLEDGEMENT
As part of Informa’s Company Policy please click the below link and fill in the online form to Exhibit;
EXHIBITION SET UP & BREAKDOWN TIMES
Exhibition Build Up*
From 3:00pm – 5:00pm on Tuesday 24th November
Exhibition Break Down*
After Afternoon Tea (timing TBC) on Thursday 26th November
*Please note that these times may change dependent on the number of booths to be built etc., you will be informed closer to the event if this is the case.
ALL EXHIBITORS WILL NEED TO BE PACKED UP AND OUT OF THE EXHIBITON ROOM BY 6PM ON THURSDAY 26TH NOVEMBER.
VENUE & DELIVERIES
It is your responsibility to book your courier for both delivery AND collection.
Materials can be sent to the hotel no earlier than Monday 23rd November.
Please use the delivery label for ALL items being delivered – items not labelled correctly are likely to go missing!
All goods must be covered by proper customs documents – please mention it is a temporary exportation in order to avoid paying more taxes than expected. The hotel will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of Friday 27th November. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of. Please use the attached POST EVENT LABEL.
ADDITIONAL SPONSORED ITEMS
If you are sponsoring any additional items such as bags, lanyards, or any other items, Megan Beauchamp will be in contact with you directly.
To arrange accommodation please go to the Event website, to the When & Where Tab.
Informa does not have a third-party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa.